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Since 2010, for yoga and Pilates studios

A booking and payment system for your studio.

Do what you love. We’ll take care of the rest.

The schedule, membership plans, and mobile app are all included. Students sign up, pay, and cancel on their own—anytime, from their phones—and you free up time for the people in the studio.

Have questions? Give us a call+48 501 189 735

One free monthNo card requiredNo obligations

twojestudio.systemate.pl/grafik
Screenshot: weekly schedule in the studio dashboard
Screenshot: Student app showing the class schedule
Since 2010For 16 years, we’ve been developing a single system for yoga and Pilates studios. Schedules for multiple rooms, passes with suspension options, online payments, and a student app - each of these features was inspired by the day-to-day operations of our studios.
Your week today

What takes up the most time in your week?

Three situations that happen every week at a yoga school or Pilates studio - regardless of how you currently handle sign-ups.

Sign-ups in Instagram messages

A student messages you at 11:00 p.m., you reply in the morning, and by then someone else has taken her spot.

Passes calculated manually

Only one person knows how many entries are left and until when the pass is valid - and only when they’re on site.

The wrong tool

A spreadsheet, calendar, or program where you run into the same limitations every week - because it doesn’t understand the specifics of your studio: passes, suspensions, and room capacity limits.

Self-service for students is key

Sign-ups, payments, cancellations and pass purchases - at any time, in the app or the panel, without contacting the front desk.

The schedule and availability are always up to date

The same schedule as at the front desk, with limits on available spots and rooms.

Sign-ups by the rules you set

You can set the cancellation window separately for each class.

Pass purchase and online payment

Participants pay by card, and the pass is active immediately.

A waiting list when classes fill up

No spot goes to waste - when someone cancels a reservation, the system immediately fills it with the next person on the list.

Passes and attendance history at hand

How many entries are left and until when the pass is valid - no need to ask at the front desk.

Private class booking

A free slot in the instructor's calendar, picked from a purchased package.

App: schedule and free spots
8 na 10of sign-ups students make themselves
31hof front-desk time a month that nobody has to work
42%of sign-ups happen after the front desk closes

The front desk recovers hours

No one has to transcribe sign-ups from messages or call back about a free spot anymore. Clients do it themselves, usually in the evening when the studio has long been empty - and you’re teaching classes or off duty at that time.

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Screenshot: weekly schedule with substitute instructors and multiple rooms

Holidays and days off

Enter the days when the studio is closed, and the system will automatically extend the validity of all members’ passes by those days.

Class cancellation with notification

Cancel a class, and a notification will be sent to everyone who signed up.

Waiting list with automatic promotion

Any available spot goes to the first person on the list, without the front desk having to make phone calls.

See all system features

Multiple rooms, passes, payments, text messages, and reports - all in one place.

Go to features

Grow your studio

Time is no longer a bottleneck - you can finally devote it to marketing and growing your studio. Systemate offers a wealth of built-in features to support this: from audience segments and email campaigns to tags that automatically flag who’s missing from classes.

Automation

Set a rule once: “no visits in 30 days.” The system applies the tag on its own - every day, without any action on your part. An email campaign targeting this group goes out when you schedule it.

no visit in 30 dayspass ends this weekfirst class this month
Approximately 20 reports with export options

Revenue, attendance, passes, and instructor payroll.

Customer groups instead of lists in a spreadsheet

The group is updated daily - you decide what to post there.

Staff roles and instructor accounts

Instructors can view their classes and attendance records, but do not have access to the cash register.

See what the reports show
Testimonials

You don’t have to take our word for it

Read what the people who work with us every day have to say.

We’ve been using Systemate for over six years, and during that time, the program has become one of our essential tools for running the school. […] For me, however, the most important thing is that Systemate isn’t just a registration program.
Małgosia KlanieckaJoga Życia

We’ve been using Systemate for over six years, and during that time, the program has become one of our essential tools for running the school.

First and foremost, it helps us organize our client database and daily operations. We have registrations, client information, statistics, reports, and the ability to segment the database—all in one place. We also really appreciate the client app and the integrated system for conducting online classes, which allows us to efficiently combine in-person classes with our online offerings.

Systemate really has a lot of features—we also use its communication and email tools. A big plus for us is that the program is constantly evolving. When a need for a new feature arises, the team listens to users and gradually implements new solutions.

For me, however, the most important thing is that Systemate isn’t just a registration program. It helps me manage the school better, saves me time, streamlines many processes, and provides access to data that makes it easier to make decisions regarding the schedule, clients, or future growth. With a larger number of classes and clients, I would find it hard to imagine running the school without such a system today.

Małgosia KlanieckaJoga Życia
The system’s most important advantages include flawlessly functioning online reservations and integrated online payments. These features have completely relieved the workload on our front desk and automated the process of selling passes.
Artur FilipowiczJogart

I would like to express my highest appreciation for the Systemate system and the team responsible for its operation and development. Implementing this software at our yoga school proved to be a crucial decision that significantly improved the efficiency of managing the facility.

The system’s most important advantages include flawlessly functioning online reservations and integrated online payments. These features have completely relieved the workload on our front desk and automated the process of selling passes.

From an operational perspective, the Systemate system guarantees full control over work organization:

Transparency of attendance lists: At any given moment, I have precise information about exactly who will be attending a given class. Thanks to this, I can plan classes in advance, tailoring them to the group’s level and taking into account the abilities or physical limitations of each participant.

Capacity limits: The system automatically enforces the set limits for the room. This ensures that there is never a situation where more people sign up than the room can comfortably and safely accommodate.

Process automation: A huge convenience is the feature that automatically cancels classes if there aren’t enough registered participants, which allows for optimal management of instructors’ time and studio resources.

Client service also deserves special mention. Contact with the Systemate support team is synonymous with professionalism—every technical issue or inquiry is handled efficiently, professionally, and in a collaborative atmosphere. I wholeheartedly recommend Systemate to any yoga school manager looking for a reliable and modern tool.

I’m very satisfied and recommend it to anyone who runs a yoga school or fitness club.

Artur FilipowiczJogart
Before I came across this system, I was drowning in paperwork and messages; keeping track of whose passes were about to expire in a notebook was a nightmare. […] This system does everything on its own except for the initial setup of classes and membership passes, which is easy, transparent, and makes sense.
Marta PasiecznyMP YOGA

I found Systemate.pl while browsing various yoga class booking platforms, and the reviews were very positive. That’s not always the case, but this was an absolute bull’s-eye 🎯

Before I came across this system, I was drowning in paperwork and messages; keeping track of whose passes were about to expire in a notebook was a nightmare. I was wasting a lot of time on something that could be organized and tracked automatically. This system does everything on its own, except for the initial setup of classes and membership passes—which is easy, transparent, and makes sense.

Clients are delighted—they can sign up for classes, buy a pass, or leave a class using the app, and it literally takes them just three clicks. And most importantly, it’s a Polish program that has proven to be a fantastic success in Ireland. All client service is in English to meet the market’s needs, and it works exceptionally well.

I like the waitlist option, the automatic reminders about expiring passes, and the many different features that make it easy to run the business and classes smoothly. There’s no need for a receptionist.

For me, as a yoga teacher, this simple and easy-to-read dashboard gives me peace of mind when leading classes—I can immediately see how many people are signed up and how payments are coming in. And if there’s something I don’t know, the support team is fantastic. Technical support helps with setup and responds quickly to questions, and the system runs stably and without issues.

If you run a yoga studio or offer other classes and want to reclaim your time and improve your clients’ comfort, go with SYSTEMATE without hesitation.

We highly recommend it on behalf of the entire MP YOGA team

Marta PasiecznyMP YOGA
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