From the schedule to the invoice. Everything in one place
A list of what Systemate offers. Every feature carries a link to its how-to in our invaluable knowledge base.
One free monthNo card requiredNo obligations
Schedule and classes
Lay out the schedule once, and the system takes care of the rooms, the capacity limit and who is allowed to sign up.
Schedule in calendar format
View the entire week exactly as you plan it: days in columns, rooms side by side, and class types color-coded.
See the guideRecurring classes and series management
Set up a cycle once, then edit a single session or the entire series - you choose with every change.
See the guideMultiple rooms in a single view
Manage multiple rooms within a single schedule. The system will not allow you to schedule two groups in the same location at the same time.
See the guidePrivate classes
A student selects an available time slot for an instructor from their purchased package, without having to arrange a time via messages.
Workshops and events
Organize a weekend workshop with a separate number of spots and a ticket that participants purchase online.
See the guideWaiting list with automatic promotion
When someone cancels a reservation, the first person on the waiting list gets the open spot - no need for a call from the front desk.
See the guideClass cancellation with notification
Cancel a class, and registered participants will receive a notification, and any used entries will be refunded to their passes.
See the guideAutomatic cancellation of small groups
Set a minimum number of sign-ups and a decision deadline, and classes with fewer than the minimum number of participants will be canceled automatically without your intervention.
See the guideAttendance tracking with alerts
The attendance list shows each person’s valid pass, any outstanding balances, and notes - before they enter the room.
See the guidePasses and payments
Sell passes online or at the front desk, and the system will track entries, validity, and any outstanding balances.
Memberships, drop-in passes, and open passes
Set up membership passes based on the number of entries, duration, or unlimited access, and group them into categories that students can view in your offerings.
See the guideHolidays that extend passes
Enter the holiday break once, and the system will automatically extend the validity of all members’ passes by the duration of the break.
See the guideTime-of-day limits on a pass
A morning pass grants access only to morning classes. You can set the hours separately for each day of the week.
Online payments
Participants pay by card on their phone, and the pass is active immediately. We do not charge any commission.
See the guideSubscriptions renew monthly
Fees are charged monthly, and members manage their subscriptions themselves through their dashboard.
See the guideInstallment contracts with payment suspension
Sell passes in installments, and if a student takes a long break, suspend future installments instead of canceling the contract.
See the guideSales at the front desk
Add a pass and products to a single order, accept cash, credit cards, or bank transfers, and print a receipt.
See the guideDiscounts and promo codes
Set up a fixed discount for a group of students or a promotional code with an expiration date for a specific promotion.
See the guideGift passes and vouchers
A student can purchase a pass for someone else, and the recipient activates it using the code from the PDF voucher.
See the guideOutstanding balances paid online
The front desk can see who has an outstanding balance, and the customer can pay the remaining amount through the dashboard before coming to their next class.
See the guideStudents and communication
Students handle their own affairs, and you only step in when you really have something to say.
Mobile app for students
The schedule, sign-ups, passes and cancellations on the phone - on iOS and on Android, the same set of things as in the browser.
See the guideStudent dashboard in the browser
The same schedule and the same passes are available in a web browser for students who prefer using a computer or are just installing the app.
See the guideSign-ups and cancellations without a front desk
Students can sign up and cancel on their own via the cancellation window, which you set up separately for each class.
See the guideTwo-way SMS messages
Send a text message to participants in selected classes and read their replies in the same conversation within the dashboard.
See the guideUnlimited transactional emails
Confirmation of registration, notifications about canceled classes, and availability on the waitlist are sent to students without any limits or additional fees.
Email campaigns with metrics
Compose a message using blocks, send a test message to yourself, schedule the send, and track deliveries, opens, and clicks.
See the guideCustomer groups instead of lists in a spreadsheet
Set a rule like “no visits in the last 30 days,” and your audience will refresh automatically every day. You decide what to send to them and when.
See the guideStudent profile with notes
Purchases, passes, attendance records, and a note to alert the front desk when a new registration comes in - all in the student’s profile.
See the guideNotifications in the student dashboard
A message from the studio will appear to the student after they log in, even if they haven’t read the email.
See the guideMarketing consents under control
Campaigns are sent only to people who have given marketing consent, and unsubscribing is done with a single click in the message.
See the guideManagement and reports
See how much your studio has earned and how full your rooms are - without having to enter anything into a spreadsheet.
Financial and attendance reports
Finances, sales, clients, and classes - from daily reports to room occupancy. You can download every report as a PDF and export it to CSV.
See the guideTransaction log
Find a specific sale and check its payment history and invoice when a student asks about a payment from last month.
See the guideEmployee roles and permissions
The front desk can view the schedule and sales data but does not need to see financial reports. You can set the scope of permissions individually for each person.
See the guideInstructor accounts
Instructors can check their schedule and the list of registered participants from their phone, without accessing the studio’s financial information.
See the guideLogo, invoices, and voucher templates
Upload your studio’s logo, billing information, and a custom PDF voucher design so that your documents look like they’re from your studio.
See the guideYour studio’s own address
Students come to you at twojestudio.systemate.pl, and you set the account up yourself in a few minutes, without talking to a salesperson.
See the guideSupport via the admin panel
Submit your question from wherever you’re working. You don’t need to provide an address or phone number - we’ll know which studio you’re referring to.
See the guideMigrating from another system? Nothing will be left behind
Everything you’d expect from a booking system is included - in every plan, including the free one. You won’t have to leave anything on this list behind in your old software.
- online sign-ups around the clock
- online payments and in-person sales at the front desk
- passes, drop-in tickets, and memberships
- waiting list with automatic promotion
- student dashboard and mobile app
- workshops and ticketed events
- financial and attendance reports
- staff roles and permissions
- text messages and emails to students
- discounts, promo codes, and vouchers
- multiple rooms and recurring classes
- attendance and class rosters
- dashboard in Polish and English
We handle the migration on our end. Students, passes, and the schedule are transferred without your involvement - we simply agree on the scope and timeline.
Five reasons why schools choose us
The list above largely covers the standard features of this category. Below are five features that stem from 16 years of experience working with yoga and Pilates studios - and which you won’t find in every system.
A schedule that looks like a calendar
The week is organized in columns, with rooms listed side by side and class types color-coded. You can immediately see any gaps in the schedule or overcrowded rooms without having to open the registration list.
Holidays that extend passes
Enter the winter break once, and the system will automatically extend the validity of all members’ passes by that duration. No one will come to the front desk to complain about a lost week.
An app where students can do it all
A schedule with the free spots on it, sign-up in one tap, the pass with the entries left on it, cancellation inside the cancellation window and the waiting list - from the phone, on iOS and Android.
Email campaigns with hard metrics
You can see how many messages were delivered, how many were opened, and what links were clicked. No extra charge for the email marketing module - and no guessing whether your campaign was even sent.
Approximately 20 reports, each with an export option
Daily reports, pass popularity, room occupancy, classes by instructor, and long-term contracts - all with export options to PDF and CSV.
Instructions with screenshots from the dashboard and guides that walk you through the entire process - from creating your first schedule to launching a campaign.
Frequently asked questions
Yes. The only difference between the plans is the number of active clients. Even the free plan includes a schedule, pass plans, online payments, a mobile app, email campaigns, and all reports.
No. The app for students is included in the price of every plan, along with the web-based dashboard. There is no setup fee or subscription fee for the app itself.
Yes. Create an account, and in just a few minutes you’ll get a fully functional instance for your studio and a full month for free - no credit card and no contract required. Enter one week’s worth of classes and test it out with your own data.
Each tile on this page links to a guide in the knowledge base - with screenshots from the actual dashboard and step-by-step instructions. It opens in a new tab, so you won’t lose your place on this page.
Schedule a demo and tell us what you need. We’ll tell you straight up whether we have it - and if we don’t, we’ll let you know right away, instead of promising a deadline.
Yes. We’ll migrate your students, passes, and schedule to our platform. Reach out before we get started, and we’ll determine the scope and timeline so the migration doesn’t happen in the middle of the season.
Check it out on your schedule
Create an account, enter one week’s worth of classes, and see how many of these features will work for you right from day one.
One free monthNo card requiredNo obligations